Jobs: interface is seeking a Finance Assistant (f/m/d) in Berlin

interface is a European think tank at the intersection of digital technology, politics, and society. Our goal: to bring solid knowledge and new ideas into policymaking—independent, fact-based, and free from commercial or party-political interests.

Our finance team ensures sustainable budget planning across all areas of the organization, optimizes the use of limited resources, and ensures compliance with the specific financial and tax requirements of nonprofit work.

As a Finance Assistant, you will take on a variety of tasks related to financial administration and have the opportunity to further develop your expertise. You will be supported and guided by our Lead Grants & Finance.

This position is part-time (70%) and initially limited to two years.

Your Responsibilities

Finance Administration & Controlling

  • Preparatory accounting, including accounts payable management

  • Monitoring income and managing payments

  • Preparing and sending invoices

  • Travel expense management, including compliance checks with legal requirements

  • Preparing the monthly personnel cost allocations (for the external payroll office)

  • Managing international payroll processes (focus: Belgium, Austria, France, in collaboration with external providers)

  • Supporting project controlling

  • General administrative tasks in finance and controlling, e.g., preparing Excel spreadsheets for reports

Grants Management

  • Ongoing preparation of fund requests

  • Supporting the preparation of interim and final financial reports

  • Preparing donation confirmations

  • General support tasks in grants management, e.g., compiling documents for funding applications

Your Profile

  • At least 2 years of experience in finance (accounting, payments, etc.)

  • You enjoy working with numbers and administrative processes, work very accurately, and have a sharp eye for detail

  • Despite your attention to detail, you maintain good time management

  • You work in a structured and independent manner and can prioritize effectively. If something doesn’t work, you proactively look for a solution

  • You communicate professionally and courteously

  • You stay calm even during busy periods

  • You have excellent German and English skills, both written and spoken. The organizational working language is English, while many tasks in the finance team occur in a German-language context

  • You are confident using MS Office (especially Excel) and are generally comfortable with digital tools. Experience with Datev Unternehmen Online is a plus

  • You are open to collaborating in a remote team

What We Offer

  • Very flexible, family-friendly working hours

  • Flexibility to work remotely or from our centrally located office space in Berlin-Neukölln (Publix)

  • Annual leave of 30 days (+ one additional day off on December 31), based on a 5-day workweek

  • 5 optional care days per year to support family, friends, or pets

  • A full-time salary of EUR 48,000–52,000 per year, depending on relevant experience

  • An annual competency development meeting

  • Access to an annual professional development budget for career and personal growth

  • Up to 3 professional coaching sessions per year with our occupational psychologist to support well-being at work

  • A work environment that values personal responsibility, diversity, and creative freedom, with flat hierarchies and open ears for innovative ideas

  • Support from our diversity officer for all questions related to gender, diversity, and inclusion

We welcome applications regardless of age, ethnic origin or nationality, gender or gender identity, physical abilities, religion or belief, sexual orientation, or social background. We strongly encourage candidates from ethnic minorities and other groups underrepresented in civil society organizations to apply and bring their unique perspectives to our team.

Application deadline: December 15, 2025.
Apply here: https://jobs.interface-eu.org/de?id=4a6d45

For any questions, please contact Helen Brand (personal@interface-eu.org).